Administrative Assistant Jobs at Baker McKenzie in Manila, Metro Manila

Baker McKenzie is currently seeking applicants for the position of Administrative Assistant in the Manila area. The available job type for this position is Full-time.

We are specifically looking for individuals who possess strong skills and have a minimum of beginners/seniors in the field. In addition to technical expertise, we highly value honesty, discipline, and a strong sense of responsibility in our employees.

Baker McKenzie operates within the (according to the company) industry. If you are interested in applying for this position and becoming a part of our company, we encourage you to submit your application.

Job Information

Job Description

The Administrative Assistant will provide administrative services to attorneys, timekeepers, and secretaries.

Responsibilities:

• Work closely with other end-to-end service teams (Tampa, Belfast, Chicago, and Manila) in completing AOR assignments
• Manage calendaring activities, coordinate schedules, finalize meetings, and schedule conference calls
• Update contact management information
• Send email reminders to fee earners on their behalf
• Complete disbursement requests and wire transfers utilizing the internal coding system accurately and timely
• Enter and close time entries utilizing Intapp Time according to timekeeper instructions
• Prepare mail and courier labels
• Manage expense reports for invoice submission and reimbursements
• Utilizing mail merge, finalize name badges, signage, and tent cards
• Print documents as requested
• Assist with meeting planning activities including registering for events, booking rooms, setting up webinars, finalizing reservations, and registering visitors as needed

Skills and Experience:

• Bachelor’s degree is required
• Strong relevant experience with office administration skills, preferably in a law firm, BPO, or professional services environment
• Strong communication, organizational, and problem-solving skills
• Strong English skills written and spoken (native or bilingual), other additional languages are appreciated
• Strong technical capabilities across MS Office Suite (i.e., Word, Excel, Outlook, Access, PowerPoint)
• Work requires continual attention to detail in completing assignments
• Some analytical ability is required to find solutions to various technological and administrative issues

Benefit

• Overtime bonus
• Gaining experience
• Comfortable work environment

Application Requirements

• Good communication skills
• Strong team skills
• Experience in similar work

Company address